Instructor pay that adds up

Payroll is where studio owners lose the most weekends. Not because the math is hard, but because the inputs live in three places: the schedule, the sign-in sheet, and a WhatsApp thread of "I covered Sarah on Tuesday".

Pay from attendance, not the timetable#

A session on the calendar is a plan. Pay instructors for sessions that happened — where at least one member checked in, or that the instructor marked as taught. This removes the end-of-month argument about cancelled classes and means a substitute is paid automatically for the class they actually taught.

One rate per instructor, override per session#

Set an hourly rate on the instructor. Let a session override it for specials (workshops, privates, a promotional class at a lower rate). Payroll then computes duration × rate per attended session without anyone touching a spreadsheet.

Adjustments need a reason#

Bonuses, deductions, advances and corrections happen. Record each with a reason and who added it, on the payslip itself. Six months later, when someone asks why April was different, the answer is there.

The monthly close in five steps#

1. Create the period

   First to last day of the month. Periods cannot overlap, so there is exactly one truth per month.

2. Check the schedule for the last week

   Missing check-ins are the most common error. Fix them before computing.

3. Recompute and review

   Open each payslip; add adjustments with reasons.

4. Approve

   This locks the numbers. Reopening later requires a reason and is logged.

5. Mark paid

   Cash or a digital source; the payment posts to the wallet so the cash box stays true.

Print, export, done#

A one-page payslip per person for their records, and a CSV of the period for the accountant. An hour, not a weekend.